Day of Coordination (typically starts at $1,000)
As every wedding is unique, all day of coordination packages are based solely on the hours needed.
Not everyone can hire a full wedding planner, and in some cases the bride and her family want to plan the wedding. But consider that your wedding may be the biggest party you’ll ever have. So when it comes to the big day, do you really want to be the go-to person answering questions and keeping everyone on time and in line?
As your day-of coordinator, Lucky You will act as your liaison and personal assistant for the day.
Before the wedding, we will work with you on a day-of schedule and contact all your vendors ahead of time to ensure arrivals, set-ups, activities, departures and payments. Hiring Lucky You will allow you to focus on your fiancé, friends, family and more important, the overall experience. We’ll also keep your wedding party and families informed to what’s happening as well. In the scheme of things, hiring a day-of coordinator is completely worth it.
Day of Coordination
- Initial meeting, getting to know you and understanding your wedding vision.
- E-mails and phone calls during business hours
- Tuesday-Saturday ~ 10:00 am to 7:00 pm
- Advice and support where needed
- Two to three planning meetings to work out all the details (via phone or at our office).
- We like to meet about two months prior to the wedding date
- Attend your layout meeting with your venue/caterer
- Personally designed timeline and production schedule planning each step of the wedding rehearsal and dinner, ceremony, reception and everything in-between
- Confirm with all wedding vendors making necessary updates, scheduling arrival and delivery times, as well as break down and/or pick-up times, giving directions, guarantees and special meal needs, floor plans, etc…
- Attend and coordinate your wedding rehearsal, taking the lead or assisting the wedding officiant in rehearsal execution.
- Provide schedules for your wedding party and families
- Organize family and wedding party for the processional, ceremony and recessional
- Review your seating plan, processional and recessional with the ushers
- Prepare and place reserved cards on seats for your families and important guests
- Place guest book, unity candle, programs and anything else particular to your ceremony and gather all items for transport to the reception after the ceremony
- Tell your ceremony musicians when to start and stop the music throughout the ceremony (we use walkie-talkies for this) to ensure a smooth transition and eliminate awkward pauses
- Assist late arriving guests to their seats to deter embarrassing interruptions
- Assist photographer in gathering family and wedding party for ceremony photos.
- Move all items needed at the reception: flowers, programs, etc…
- Direct your reception, according to pre-approved production schedule, working with facility manager and staff, any catering staff, entertainment, photographer, etc…
- Greet your wedding party
- Coordinate your announcements, cake cutting and toasts
- Deliver tip envelopes to remaining vendors.
- Assemble items for family to take home: the top layer of the cake, your bouquet, guest book, gifts, left over favors, cake knife, etc… Deliver gifts to the appropriate car.
- Use of our TOTALLY AMAZING wedding day emergency kit
Every “Day Of Coordination Package” receives roughly 25 hours of pre-planning over the course of three months.
The final price is based on number of hours needed the day of the wedding, guest count, wedding party size and wedding/reception activities.